Terms & Privacy

Our Commitment to Privacy

Grant Property Limited (a company incorporated under the Companies Acts (company number SC187301) and having its registered office at 14 Coates Crescent, Edinburgh, EH3 7AF, trading as Grant Property, are committed to ensuring that your privacy is protected when personal information about you is provided to them. Grant Property Limited shall be referred to as “we” or ”us” throughout this Privacy Policy.

Please read this Privacy Policy carefully. It explains:

• the types of personal information which we hold;
• the purposes for which we hold personal information;
• how we use the personal information which we hold;
• for how long we hold personal information; and
• what procedures we have in place to protect your privacy.

What Personal Information Do We Hold? We hold the following personal information:

• information which individuals and entities provide to us when using this website (ie their names, postal addresses, telephone numbers, e-mail addresses and credit/debit card information). For those individuals who use our site to apply for a letting we may hold more extensive information (i.e. their dates of birth, National Insurance information, details of income and employment, details of guarantors, banking details, and the names of their accountants);
• information obtained by us from third parties; and
• information obtained by us through users visiting this website.

For What Purposes Do We Hold Personal Information?

We hold information which you provide to us for our own administrative, sales, marketing and product / service development purposes.

If you are a prospective tenant, we also use the information provided to find and/or secure a letting for you.

If you are a landlord, your information may be used to enable us to fulfil our contractual obligations to you, depending on the services which we have agreed to provide, including (without limitation):

• for the purposes of locating a property for purchase by you;
• for the purposes of decorating / renovating and furnishing your property;
• in connection with the advertising of your property to, and dealing with enquiries from, prospective tenants;
• for the purposes of obtaining any necessary House in Multiple Occupation licences and registration in the Landlords Register; and
• to enable us to effectively manage your property, such as dealing with utility bills and employing the services of tradespersons to carry out any necessary repairs.
• Holding payment information permits us to process new and repeat orders. Depending on the information which you have provided to us, we may contact you by letter, e-mail, fax, telephone or SMS. If you would rather not be contacted by us, please let us know at the address noted below.
• We use information obtained by us through users visiting this website for our own administrative, sales, marketing and product development purposes..
• Unless you object to us in writing at the time the relevant personal information is collected, you consent to our use of such information as set out in this Privacy Policy.
• Unless we have your prior consent, we shall not sell, rent, trade or share any personal information which we hold except that:
• we may disclose information which is held by us where required to do so by law or in connection with legal proceedings;
• we may disclose information which is held by us to our subsidiary companies, our parent company or other companies within the same group;
• we may disclose aggregate statistics to third parties which are made up from statistics in respect of individual persons but these statistics will not include personally identifying information;
• we transmit credit/debit card information to the appropriate credit card company when we process payment for sales;
• we may disclose personal information to our legal, accounting, marketing or other professional advisers, our website hosts and our courier, postal or transport providers (names and addresses only in the latter case);
• in respect of those individuals who use any of the Sites to apply for a letting or make credit or debit card payments, we may disclose any information that you provide us to:-
• the landlords of properties in which you have expressed an interest;
• credit references agencies;
• the third party providers of credit or debit card processing.
• in respect of those individuals who use any of the Sites in order to engage our services which we offer to landlords (including prospective landlords), we may disclose the information that you provide to:-
• the sellers of properties (including, without reservation, their agents or legal representatives);
• to tradepersons, architects, interior designers and other skilled persons;
• to the local authority;
• to the Scottish Executive;
• to the providers of domestic utilities and the providers of other goods or services to your property;
• to tenants, including prospective tenants; and
• to advertising agencies (in connection with the advertising of your property).

Should we wish to use your personal information for a purpose not permitted under this Privacy Policy, we will contact you to seek your consent.

For How Long Do We Hold Personal Information?

We will not hold on to any personal information for any longer than is reasonably necessary for the purposes noted above.

What Procedures Do We Use to Protect Your Privacy?

We undertake to process the personal information which we collect in accordance with the principles of the Data Protection Act 1998 and other applicable laws relating to data protection.

We have strict security procedures covering the storage and disclosure of your information (although we do not warrant that this is the case) in order to prevent unauthorised access. This means that we may ask for proof of identity before disclosing personal information to you.

We hold computerised and electronic personal information on computers and/or CD-ROMs and/or a server held at the address noted below. We also hold tangible (or ‘hard copy’) personal information at the address noted below. From time to time, certain CD-ROMs or tangible (or ‘hard copy’) personal information may be transported by us to or from the address noted below.

This website contains links to other websites. Equally, other websites may provide links to this website. Please be aware that we are not responsible for the privacy practices of such other websites. We encourage you to read the privacy policies, if any, of each and every website which you use.

Please note that the Internet is not a secure medium. When submitting personal information to us using the Internet, your details may not be secure from access by third parties. The submission of personal information to us using the Internet is therefore made at your own risk.

You are entitled in law to receive a copy of personal information or data about you which is held by us on payment of £10 (or such other sum as may be prescribed by law from time to time).

We will also, on written request from you, amend any personal information which we hold about you. Where we amend the personal information which we hold about you, we will generally retain a copy of the previous version for our records. However, as noted above, we will not hold on to any personal information for any longer than is necessary for the purposes noted above.

You can contact us at the following address:

Grant Property Limited
14 Coates Crescent
Edinburgh
EH3 7AF

Please note that, if you are under 16 years old, you must provide us with the name and address of your parent or guardian. We will let him or her know that you are providing us with personal information and seek any necessary consents from him or her.

Direct Marketing

Grant Property operates a policy of 100% opt-in marketing. The contact details you provide (such as your telephone numbers, fax number, postal address and email address) may be used by us to send you information about products and services. Your contact details will only be used in this way if you have previously indicated your consent to receiving such messages. Your contact details will not be provided to any third parties for the purposes of direct marketing.

All marketing messages which we send to you by electronic means (such as email, fax, SMS or telephone) will contain instructions as to how you may opt-out from receiving further messages.

Further Important Points

By entering this website, you are accepting the terms of this Privacy Policy.

If we change our privacy policy while this website remains active, we will post the new Privacy Policy on this website. This Privacy Policy was last updated on 10 October 2006.

We welcome your views about our website and our Privacy Policy. If you would like to contact us with your views, please write to us at the address noted above.